We handle your personal data confidentially and in accordance with the provisions of the applicable data protection laws as well as with this Data Protection Notice. With the following information we inform you about the nature, scope and purposes of the collection and processing of personal data.
This information is intended for the visitors and users of our web pages and mobile applications (hereinafter referred to collectively as “Website”), for persons with an interest in standardization activities, bidders in requests for proposal, members, business partners, customers and visitors to our events.
VDE Verband der Elektrotechnik Elektronik Informationstechnik e. V.
Represented by the Executive Board
Merianstraße 28
63069 Offenbach am Main
Germany
Phone +49 69 6308-0
service@vde.com
(hereinafter referred to as “VDE“, “we” or “us”) is the data controller.
You can contact our Data Protection Officer at:
Data Protection Officer VDE
Verband der Elektrotechnik Elektronik Informationstechnik e.V.
Merianstraße 28
63069 Offenbach am Main
Germany
Phone +49 69 6308-0
datenschutz@vde.com
Personal data is information that can be used to identify a person, i.e. information that can be traced back to a person. This typically includes their name, e-mail address or phone number. However, purely technical data that can be ascribed to a person is also to be considered personal data.
We process your personal data using the procedures described below for these defined purposes:
We process data from members, experts and other third parties in order to perform VDE events to which you have signed up. Legal basis: We process this data in accordance with Art. 6 (1) b) GDPR. Under this legal basis, data processing is lawful if it is necessary for the performance of a contract to which the data subject is party. Data is processed in order to perform a contract in relation to the event.
Personal data are processed on our Website during the following procedures:
We process the information provided by you when contacting us (such as via e-mail) exclusively for handling your query.
Legal basis:
We process this data in accordance with Art. 6 (1) f) GDPR. Accordingly, the processing of personal data is allowed as part of the controller's "legitimate interest", provided that your fundamental rights, fundamental freedoms or interests are not overriding. We have a legitimate interest in processing your inquiry. If contact is aimed at the conclusion of a contract, an additional legal basis for processing is Article 6 (1) b) GDPR. Under this legal basis, data processing is lawful if it is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
The personal data saved as part of this contact are deleted once the matter associated with the contact has been resolved in full and it can also be presumed that this particular contact will not be relevant again in future.
Our Website does not use cookies.
As a matter of principle, your personal data is processed by us. VDE transmits data to third parties (in particular, to international standards organisations) only when there is a corresponding legal basis; in particular, this is the case if consent has been given to such transmission, if this is required in order to perform a contract, if this is justified by the balance of interests – particularly within the VDE Group – or if this is necessary in order to comply with statutory requirements obliging us to provide, report or pass on data.
Some of the software applications we use for data processing are hosted by the Communications Engineerig Lab (CEL) at the Karlsruhe Institute of Technology (KIT), Karlsruhe, Germany.
The personal data processed by us is treated confidentially and suitable technical and organisational precautions are used to protect it from loss and changes as well as unauthorised access by third parties. E-mail communication is not suitable for the unencrypted transfer of confidential information. In order to exchange messages that require protection, we strongly recommend the use of the latest encryption processes.
If the statutory requirements are met, you have the right to request access to your personal data and data processing (Article 15 GDPR), correction, deletion and restriction of your personal data and data processing (Articles 16 through 18 GDPR) and transmission of your personal data (Article 20 GDPR).
If the statutory requirements are met pursuant to Article 21 GDPR, you also have a right to object to data processing. If the statutory requirements are met, you can withdraw the consent you have given in full or in part at any time with future effect.
In order to exercise any of these rights, it is sufficient to send an e-mail to: datenschutz@vde.com or a letter to:
Data Protection Officer
VDE Verband der Elektrotechnik Elektronik Informationstechnik e.V.
Merianstraße 28
63069 Offenbach am Main
Germany
In accordance with Art. 77 (1) GDPR, you also have the right to complain to the supervisory authority if you are of the opinion that the processing of your personal data is not done in a lawful manner, and in particular that it violates the GDPR.
Address of a supervisory authority:
The Data Protection Officer of Hesse
Gustav-Stresemann-Ring 1
65189 Wiesbaden, Germany
Phone +49 611 1408-0,
poststelle@datenschutz.hessen.de
We store the personal data using the procedures listed above only as long as needed for the intended purpose or as required by law. (For instance, under commercial and tax laws, for a period of at least six to ten years).
Various data, such as names in standardisation meeting reports or at delegate conferences, is permanently archived for documentation purposes.